State Board Policy

DESCRIPTOR TERM: Public Use of Lampton Auditorium-Mississippi School of the Arts
CODE: 5150
ADOPTION DATE: May 19, 2000
REVISION:

POLICY AND PROCEDURES TO PROVIDE PUBLIC USE OF LAMPTON AUDITORIUM ON THE MISSISSIPPI SCHOOL OF THE ARTS CAMPUS, BROOKHAVEN, MISSISSIPPI, AS AUTHORIZED BY SECTION 37-140-9, MISSISSIPPI CODE OF 1972, AS AMENDED


SECTION 1: CONDITIONS FOR USE OF LAMPTON AUDITORIUM

Use of Lampton Auditorium is subject to the conditions stated in the Application and the Confirmation Agreement and all conditions listed below:

The application form and executed confirmation agreement, along with all fees, must be received by the Mississippi Department of Education (MDE) at least five (5) working days prior to date of intended use;

The confirmation agreement will not be binding upon the MDE unless and until accepted and executed by the MDE;

Neither smoking nor alcoholic beverages shall be permitted or allowed at any time in Lampton Auditorium;

Use of candles require clear plastic or other protection on the floor. Reservation markers placed on seats should be fastened with ribbon. Do not use any form of tape. No nails, tacks, staples, pins, adhesives or anything that will mar woodwork or furniture may be used. All decorations must be removed within the time limitations of your event;

Portable sound or visual equipment shall be furnished by and at the expense of the applicant;

Equipment available for use in the auditorium shall consist of tables, chairs, podium, lectern, and state and American flags;

Regulations governing use of facilities as stated in these policies and in the application form and confirmation agreement must be observed;

Failure of the Applicant/Lessee to comply with any of the foregoing conditions constitutes cause for cancellation of privilege to use the facility;

The Lessee hereby further agrees and binds itself to indemnify and hold harmless the Lessor from any liability or loss occasioned by any injury or damage sustained by any person on said premises during this lease as a result of the Lessee's, his guests', or independent contractor's failure to exercise such care as is required of it by law in the operation of the said Lampton Auditorium during said period, and the Lessee further agrees and obligates itself to maintain and keep the said premises in a reasonable safe condition for the use herein specified;

The Lessee understands that he shall be responsible for the costs of and repairs and/or replacement necessary due to any damage or destruction resulting from the Lessee's, his guests', or independent contractor's use of Lampton Auditorium;

The MDE will not be responsible for any damages to articles or equipment or loss of any articles or equipment left in the Lampton Auditorium prior to, during, or following a function;

Furthermore, the MDE is authorized to make repairs and/or purchase replacements necessary due to any damage or destruction resulting from use of said facility caused by the Lessee, his guests, or independent contractors and to bill the Lessee for same.

SECTION II: APPLICATION FOR USE AND CONFIRMATION AGREEMENT (See Attached)

SECTION III: NONDISCRIMINATORY PRACTICES

The Mississippi Department of Education does not permit the practice of discrimination in granting permission for use of its facilities by any organization or group which excludes persons from participation because of race, color, sex, creed, national origin, or disability. Applicants for the use of school facilities must agree not to engage in or permit such discrimination while using school property.

SECTION IV: NONCOMPLIANCE

The Applicant/Lessee understands that upon failure to comply with any and all of the policies on use of Lampton Auditorium, the Mississippi Department of Education may terminate and cancel all rights and privileges of the applicant to use Lampton Auditorium.

No delay or omission by the MDE in exercising any right, power, or remedy hereunder or otherwise afforded by the policies, application or agreement, at law, or in equity shall constitute an acquiescence therein, impair any other right, power or remedy hereunder or otherwise afforded by any means, or operate as a waiver of such right, power or remedy.

Mississippi Department of Education     P.O. Box 771     Jackson, MS 39205-0771     General Information: 601-359-3513

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