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State Board Policy

DESCRIPTOR TERM: Rules of Order
CODE: 1409
ADOPTION DATE: July 2, 1984
REVISION: 

The Board will use the following forms as guides for its conduct of business:

MOTIONS
REQUIRES RECOGNITION
REQUIRES SECOND
DEBATABLE
AMENDABLE
VOTE REQUIRED
WHEN MOTION IS USED OR EFFECT OF MOTION
HOUSEKEEPING
1 ADOPT
  AGENDA
NO
YES
YES
YES
Majority
Set order of discussion for meeting. Must suspend rules to bring item up out of order.
2
NO
YES
YES
YES
2/3
Usually only used to include urgent items not anticipated when agenda was set
3
YES
YES
NO
NO
MAJORITY
Can be way to avoid action that is premature or unwise.
4
YES
YES
NO
NO
MAJORITY
Mover should make sure recess is brief and isn't in violation of Sunshine Law.
MAIN MOTION, DISCUSSION
1
YES
YES
YES
YES
MAJORITY
PUT MAIN ISSUE ON THE TABLE FOR DISCUSSION AND VOTING. ALL OTHER MOTIONS APPLY TO MAIN MOTION.
2
YES 
YES
YES
YES
MAJORITY
REFINE OR CLARIFY WORDING OF MAIN MOTION. OR MAY OFFER MEMBERS ALTERNATE CHOICE ON KEY ISSUE.
3
YES
YES
YES
NO, UNLESS PENDING
MAJORITY
REPLACE POORLY WORDED MOTION THAT IS BEYOND AMENDING.
4
YES
YES
NO
NO
MAJORITY
PUT MAIN MOTION ASIDE TEMPORARILY WITH THE PROVISION THAT IT CAN BE BROUGHT UP AGAIN WHEN A MAJORITY SO WISHES. OFTEN USED WHEN OTHER ITEMS ARE MORE PRESSING OR WHEN THE GROUP WANTS TO DISPENSE WITH OTHER ITEMS.
5
YES
YES
NO
NO
MAJORITY
BRING A MOTION BACK BEFORE THE BODY FOR ACTION. NO OTHER MOTION CAN BE UNDER CONSIDERATION.
6
YES
YES
YES
YES
MAJORITY
PUT OFF VOTE ON MAIN MOTION UNTIL MORE INFORMATION IS KNOWN OR UNTIL MORE CONVENIENT TIME.
7
YES
YES
YES
NO
MAJORITY
SAME AS ABOVE
8
YES
YES
YES
NO
MAJORITY
KILL THE MOTION WHILE AVOIDING A DIRECT VOTE ON THE ISSUE.
9
YES
YES
YES
YES
MAJORITY
GIVE THE GROUP TIME TO LEARN ABOUT AN ISSUE BEFORE VOTING.
10
NO
NO
NO
NO
2/3 IN NEGATIVE
ALLOW GROUP TO AVOID AN ISSUE WHEN IT IS CONSIDERED UNDESIRABLE TO COME BEFORE THE GROUP.
11
YES
YES
NO
YES
2/3
MAY LIMIT EITHER NUMBER OR LENGTH OF SPEECHES MADE. ALSO MAY SET SPECIFIC TIME TO CUT OFF DEBATE.
12
YES
YES
YES
YES
MAJORITY
PUT ASIDE DISCUSSION NOT RELATED TO MAIN MOTION.
13
YES
YES
YES
NO
MAJORITY
ALLOW BODY TO DISCUSS ONE ISSUE AT A TIME WHEN A MOTION INCLUDES SEVERAL INDEPENDENT ISSUES.
14
YES
YES
NO
YES
MAJORITY
REQUIRE BODY TO VOTE ON EACH PART OF A MOTION ONE AT A TIME.
15
YES
YES
NO
NO
2/3
PUT AN END TO DEBATE TO OBTAIN AN IMMEDIATE VOTE ON MOTION.
16
NO
USUALLY
NO
NO
MAJORITY
STRIKE THE MOTION FROM THE RECORDS OF THE MEETING. REQUIRES SECOND WHEN WITHDRAWN MOTION IS MADE BY MOVER OF ORIGINAL MOTION.
17
NO
NO
NO
NO
NONE
REQUIRE A ROLL CALL VOTE OR BALLOT TO ASSURE ACCURATE COUNT.
18
YES 
YES
USUALLY
NO
MAJORITY
PERMIT CORRECTION OF HASTY OR ERRONEOUS ACTION OR HEAR NEW EVIDENCE. CANNOT BE DEBATED IF ORIGINAL MOTION NOT DEBATABLE. THE MOTION AND ITS SECOND MUST BE MADE BY PERSONS VOTING ON THE PREVAILING SIDE.
19
YES
YES
NO
NO
MAJORITY
ANY MEMBER IS ENTITLED TO A CLOSED DETERMI- NATION ON QUESTION OF WHETHER OR NOT TO ENTER AN EXECUTIVE SESSION. NO OTHER BUSINESS MAY BE CON- DUCTED UNTIL DETERMI- NATION OF ISSUE IS MADE. MUST BE MADE AT OPEN MEETING.
20
YES
YES
NO
NO
3/5
SEE POLICY BCBK.
OTHER MOTIONS
1
NO
NO
NO
NO
NONE
ALLOW MEMBER TO CALL UPON THE CHAIR FOR A RULING WHEN HE THINKS RULES ARE BEING VIOLATED.
2
NO
NO
NO
NO
NONE
ALLOW MEMBER TO OBTAIN ADVICE FROM THE CHAIR ON CORRECT PARLIAMENTARY PROCEDURE SO THAT HE MIGHT MAKE AN APPROPRIATE MOTION.
3
YES
YES
NO
NO
2/3
ALLOW MEMBERS TO CONSIDER SOMETHING WHICH IS IN VIOLATION OF NORMAL RULES. OFTEN USED TO BRING UP ITEM OUT OF ORDER OR ITEM NOT ON THE AGENDA.
4
NO
NO
NO
NO
NONE
PERMIT CONSIDERATION OF REQUESTS OR MOTIONS RELATING TO RIGHTS OF THE GROUP. OFTEN MAY RELATE TO PHYSICAL COMFORT OR MEETING ARRANGEMENTS.
5
NO
YES
NO
NO
MAJORITY IN THE NEGATIVE
ALLOW THE ENTIRE BODY TO TAKE ACTION ON A DECISION OF THE CHAIR. IT HAS THE EFFECT OF OVERRULING THE CHAIR'S DECISION.

 

 

 
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