Mississippi Board of Education
May 20, 2005
8:30 A.M.
4^th Floor Boardroom
Central High School Building
359 North West Street
Jackson, Mississippi

Agenda

I.       Call to order

II        Pledge of Allegiance to the Flag and Invocation

III.       Approval of Minutes of Meeting of April 14-15, 2005

IV.       Additions or deletions – Approval of agenda
 

V.        Report of the Chair

VI.       Approval of Consent Agenda Items   
         

Contracts         

01.       Food Vendors.  No MDE funds involved.  Beginning 07/01/05.   Competitive Bid Process.  (Office of Healthy Schools – Regina Ginn)

• The Merchants Company:  The Merchants Company will provide Fresh Produce to local organizations in the State Purchasing Program in Regions 4 and 5.  Payment will be made by the local organizations purchasing these products.  The Office of Child Nutrition will administer the contracts; no MDE funds will be expended for these services.  The contractor provided the lowest bid opened on April 8, 2005.  The Merchant Company’s total bid for Fresh Produce in Regions 4 and 5 was $108,537.10.  The MDE will execute a one-year contract with the option to renew for an additional year.  Payment for produce delivered to schools will be made directly to The Merchants Company.  The contractor is located in Hattiesburg, MS.  The owner and/or personnel who will be working under these contracts are not former Department employees or related to any Department employee.
• Mid-South Produce:  Mid-South Produce will provide Fresh Produce to local organizations in the State Purchasing Program in Regions 1 and 3.  Payment will be made by the local organizations purchasing these products.  The Office of Child Nutrition will administer the contracts; no MDE funds will be expended for these services.  The contractor provided the lowest bid opened on April 8, 2005.  Mid-South Produce’s total bid for Fresh Produce in Regions 1 and 3 was $68,181.28.  The MDE will execute a one-year contract with the option to renew for an additional year.  Payment for produce delivered to schools will be made directly to Mid-South Produce.  The contractor is located in Grenada, MS.  The owner and/or personnel who will be working under these contracts are not former Department employees or related to any Department employee.
• J & J Produce:  J & J Produce will provide Fresh Produce to local organizations in the State Purchasing Program in Regions 6 and 7.   Payment will be made by the local organizations purchasing these products.  The Office of Child Nutrition will administer the contracts; no MDE funds will be expended for these services.  The contractor provided the lowest bid opened on April 8, 2005.  J & J Produce’s total bid for Fresh Produce in Regions 6 and 7 was $122,773.60.  The MDE will execute a one-year contract with the option to renew for an additional year.  Payment for produce delivered to schools will be made directly to J & J Produce.  The contractor is located in Hattiesburg, MS.  The owner and/or personnel who will be working under these contracts are not former Department employees or related to any Department employee.
• Earthgrains:  Earthgrains will provide Bread Products to local organizations in the State Purchasing Program in Regions 3, 4, 6, and 7.  Payment will be made by the local organizations purchasing these products.  The Office of Child Nutrition will administer the contracts; no MDE funds will be expended for these services.  The contractor provided the lowest bid opened on April 8, 2005.  Earthgrains’ total bid for Bread Products in Regions 3, 4, 6, and 7 was $1,440,920.25.  The MDE will execute a one-year contract with the option to renew for an additional year.  Payment for products delivered to schools will be made directly to Earthgrains.  The contractor is located in Richland, MS.  The owner and/or personnel who will be working under these contracts are not former Department employees or related to any Department employee.
• Interstate Brands Corp.:  Interstate Brands will provide Bread Products to local organizations in the State Purchasing Program in Region 5.  Payment will be made by the local organizations purchasing these products.  The Office of Child Nutrition will administer the contracts; no MDE funds will be expended for these services.  The contractor provided the lowest bid opened on April 8, 2005.  Interstate Brands’ total bid for Bread Products in Region 5 was $118,592.58.  The MDE will execute a one-year contract with the option to renew for an additional year.  Payment for products delivered to schools will be made directly to Interstate Brands.  The contractor is located in Monroe, LA.  The owner and/or personnel who will be working under these contracts are not former Department employees or related to any Department employee.

• Interstate Brands Corp.:  Interstate Brands will provide Bread Products to local organizations in the State Purchasing Program in Region 1.  Payment will be made by the local organizations purchasing these products.  The Office of Child Nutrition will administer the contracts; no MDE funds will be expended for these services.  The contractor provided the lowest bid opened on April 8, 2005.  Interstate Brands’ total bid for Bread Products in Region 1 was $398,266.96.  The MDE will execute a one-year contract with the option to renew for an additional year.  Payment for products delivered to schools will be made directly to Interstate Brands.  The contractor is located in Memphis, TN.  The owner and/or personnel who will be working under these contracts are not former Department employees or related to any Department employee.
• Flowers Baking Co. of Tuscaloosa:  Flowers Baking Co. will provide Bread Products to local organizations in the State Purchasing Program in Region 2.  Payment will be made by the local organizations purchasing these products.  The Office of Child Nutrition will administer the contracts; no MDE funds will be expended for these services.  The contractor provided the lowest bid opened on April 8, 2005.  Flowers Baking Co.’s total bid for Bread Products in Region 2 was $372,220.53.  The MDE will execute a one-year contract with the option to renew for an additional year.  Payment for products delivered to schools will be made directly to Flowers Baking Co.  The contractor is located in Tuscaloosa, AL.  The owner and/or personnel who will be working under these contracts are not former Department employees or related to any Department employee.

02.       Approval of change orders for State Public School Building Fund  (Office of Healthy Schools – Regina Ginn)

The Office of Safe and Orderly Schools requests approval of change orders for construction projects.  School districts are requested to submit any modifications to an approved contract.

03.       Approval of final projects for State Public School Building Fund (Office of Healthy Schools – Regina Ginn)

The Office of Safe and Orderly Schools requests approval of final projects for state public school building funds.  School districts are requested to submit closing documents upon completion of construction projects.

Contract Renewals

04.       Food Vendors.  No MDE funds involved.  Beginning 07/01/05.  Competitive Bid Process. (Office of Healthy Schools – Regina Ginn)

The following contract renewals will continue service and delivery of the identified products to local organizations in the State Purchasing Program.  Payment will be made by the local organizations purchasing these products.  The Office of Child Nutrition will administer the contracts; no MDE funds will be expended for these services.  The Board previously approved the following contracts on the dates listed below.  The owner and/or personnel who will be working under these contracts are not former Department employees or related to any Department employee.  All contracts are being renewed as described below beginning July 1, 2005.

• The Merchants Company (No MDE funds) Distribution of Refrigerated/Frozen Foods and USDA Commodities.  Original, two-year (July 1, 2003 – June 30, 2005) contract/bids approved May, 2003.  (All 7 regions in the state.)  The contractor is located in Hattiesburg, MS.  Proposed extension dates July 1, 2005 – June 30, 2006.
• Crumbley Paper Company (No MDE funds) Distribution of Dry Foods, Non-Food Items and USDA Commodities.  (Regions 5, 6, and 7 in the state.)  Original, two-year (July 1, 2003 – June 30, 2005) bid/contract approved May 2003).  The contractor is located in Laurel, MS.  Proposed extension dates:  July 1, 2005 – June 30, 2006.
• Briggs, Inc., Distribution of Dry Foods, Non-Food Items and USDA Commodities. (Regions 1, 2, 3, and 4 in the state.)  Original, two-year (July 1, 2003 – June 30, 2005) bid/contract approved May, 2003.  Proposed extension up to 30 days (July 1, 2005 – July 31, 2005).  This proposed extension is within the original terms of the contract issued in May 2003.  The contractor is located in Corinth, MS.  The extension will allow the MDE time to process and analyze bids opened on April 29, 2005, and to be placed before the Board in June 2005.

05.       Florida Virtual Schools. $35,000.00 (subject to availability of funds).  07/01/05 – 06/30/06. Federal funds. Request for Proposals. Multi-Year Contract  (Office of Academic Education – Bonita Potter) 

This renewal is for the purpose of continuing to provide online courses for students through Mississippi Online Learning Institute (MOLLI).  MOLLI is a web-based educational service offered by MDE to provide students and educators with access to a wider range of course work, with more flexibility in scheduling, and with the opportunity to develop their capacities as independent learners.

Department staff was not able to reduce the amount of the contract by negotiation.  Contractor is located in Orlando, FL.  The personnel who will be working under this contract are not former Department employees or related to any Department employee.

VII.      Other Action Items

Office of Deputy State Superintendent  (John Jordan)

Office of School Financial Services

01.       Approval to contract with Day, Certified Public Accountant to serve as the financial advisor for the North Panola School District for FY 2006                      

02.       Approval to contract with Billy R. Watson to serve as the financial advisor for the Sunflower County School District for FY 2006

03.       Approval to remove the financial advisor from the North Bolivar School District

Office of Educational Accountability (Steve Williams)

Office of Accreditation

01.       Approval of appointments to the Commission on School Accreditation

Office of Instructional Programs and Services (Susan Rucker)

01.       Approval of the academic and elective Carnegie unit credit for specified Vocational and Technical secondary course offerings to meet the requirements for high school graduation
(Has cleared the Administrative Procedures Act process with public comments)

02.       Approval of two appointments to the Commission on Charter Schools as established by House Bill 238 

Office of Academic Education

01.       Approval to award grant proposals in support of the pilot study for high school redesign

Office of Curriculum and Instruction

01.       Approval to begin Administrative Procedures Act process:  To revise the Mississippi Physical Education Framework

Office of Innovative Support

01.      Approval to award competitive grants for the Migrant EducationProgram

Office of Reading, Early Childhood and Language Arts

02.       Approval to modify and increase grant awards to existing Reading First school districts for year 3 implementation

03.       Approval to renew contracts for facilitation of professional development with North Mississippi Education Consortium

04.       Approval to award grants for Extended School Year Program in Mississippi Reading First school districts

05.       Approval of Mississippi Guidelines for English Language Learners: Policies, Procedures, and Assessments
(Has cleared the Administrative Procedures Act process with public comments)

06.       Approval to award Reading First grants to local school districts to assist in the implementation of the Mississippi Reading Reform Model

Office of School Improvement 

01.       Approval to add Supplemental Educational Services Providers to Existing State Approved List

 Office of Special Education

01.       Approval to begin the Administrative Procedures Act process:  To approve the Annual State Application under Part B of the Individuals with Disabilities Act as Amended in 2004 for Federal Fiscal Year 2005 (CFDA No. 84.027A and 84.173A) (United States Office of Special Education [OSEP])

Office of Student Assessment

01.       Approval to begin the Administrative Procedures Act process:  To revise the Guidelines for Testing Students with Disabilities

02.       Approval of revisions to State Board of Education Policy IIB-3 Assessment of Special Populations

(Has cleared the Administrative Procedures Act process with no public comment)

03.       Approval of contract modification with Riverside Publishing to continue to provide services and products for the Elementary and Middle Grades Science Assessment Program

04.       Approval of contract modification with Harcourt Assessment, Inc. to continue to provide services and products related to the English Language Proficiency Test (ELPT)

05.       Approval of contract modification with Vantage Learning to continue to provide services and products for a Student Progress Monitoring System (SPMS)

06.       Approval to begin the Administrative Procedures Act process:  To revise State Board of Education Policy IIB-1 and to delete State Board of Education Policy IIA-4

07.       Approval of methodology for disseminating funds to school districts for the purpose of participating in the Student Progress Monitoring System during 2005-06 school year from the approved vendor (Vantage Learning)  (Source: Federal funds)

Office of Vocational Compliance and Reporting

01.       Approval of the 2005 Vocational and Technical Education Equipment Management Tracking System (EMTS) Policies and Procedures Manual
(Has cleared the Administrative Procedures Act process with no public comments)

Office of Quality Educators  (Daphne Buckley)

Educator Licensure

01.       Approval of school districts with need for administrators to participate in the Mississippi School Administrator Sabbatical Program

02.       Approval to begin the Administrative Procedures Act process:  To revise the Guidelines for Mississippi Educator Licensure K-12-Elementary License K-6, as recommended by the Commission on Teacher and Administrator Education, Certification and Licensure Development

03.       Approval to establish Guidelines for Mississippi Educator Licensure K-12-Alternate Route One-Year Certification Highly Qualified Designation for Teachers Not New to the Profession, as recommended by the Commission on Teacher and Administrator Education, Certification and Licensure Development
(Has cleared the Administrative Procedures Act process with no public comment)

04.       Approval to amend the Highly Qualified Teacher Criteria to include an addendum to establish a High Objective Uniform State Standard of Evaluation (HOUSSE)
(Has cleared the Administrative Procedures Act process with no public comment)

05.       Approval to begin Administrative Procedures Act process:  To revise the Guidelines for Mississippi Educator Licensure K-12-Administrator Alternate Route Program, as recommended by the Commission on Teacher and Administrator Education, Certification and Licensure Development

Center for Teacher and Leadership Development

01.       Approval to modify contract with the Regents of the University of California, Santa Cruz to conduct the Mississippi Mentor Teacher Training module

02.       Approval of critical shortage subject areas for Federal Stafford Program and Paul C. Douglas Teacher Scholarship Program   

03.       Approval of critical shortage geographical regions for Critical Needs Teacher Scholarship Program, William Winter Teacher Scholar Loan Program, Federal Stafford Program, and Paul C. Douglas Teacher Scholarship Program         

VIII.     Recognition Ceremony

• Exemplary Inclusion Program Recipients
  Pecan Park Elementary School, Ocean Springs School District
  Petal High School, Petal School District
  New Albany Middle School, New Albany Public Schools

• 2005 Parent of the Year and finalists
  2005 Parent of the Year
  Nancy D. Loome, Clinton School District
  Finalists
  Lauren Bryan, Starkville Public School District
  Lea H. Griffith, DeSoto County Schools
  DeMarius McFadden, Wayne County School District           

IX.       State Board of Education 

           01. Report on meetings attended
           02. Approval of attendance at meetings
           03. Discussion of National Association of State Boards of Education Membership     

X.           Other Business

XI.       Adjournment

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